Stock Reconciliation

Adjust and correct your stock levels to match actual physical inventory.

Overview

Stock Reconciliation is used to update system stock to match the actual physical stock.

It is typically used when:

• There is a mismatch between system and actual stock
• Stock counting is done manually
• Initial stock is being entered

When to Use Stock Reconciliation?

Use this feature when:

• You perform physical stock counting
• You find stock discrepancies
• You want to correct inventory levels
• You are setting opening stock

How Stock Reconciliation Works

Instead of adding or removing stock manually, you directly set the correct quantity.

The system automatically:

• Calculates the difference
• Adjusts stock accordingly

Steps to Perform Stock Reconciliation

1. Go to Inventory → Stock Reconciliation
2. Click on Add New

Add Details

• Posting Date & Time
• Warehouse

Add Items

For each item, enter:

• Item
• Current Quantity (system)
• Actual Quantity (physical stock)

Example

| Item | System Stock | Actual Stock |

|------|-------------|-------------|

| Cheese Makhana | 100 | 95 |

👉 System will reduce stock by 5 automatically

Submit Reconciliation

1. Click Save
2. Click Submit

Stock will be updated instantly.

Important Notes

• This directly updates stock levels
• Cannot be undone after submission
• Always verify data before submitting

Valuation Impact

Stock reconciliation can also affect:

• Item valuation
• Inventory value

Ensure correct valuation rate is entered if required.

Best Practices

• Perform reconciliation regularly
• Double-check physical counts
• Avoid frequent manual adjustments
• Use for corrections, not daily transactions

Common Issues

• Wrong stock update → Incorrect quantity entered
• Stock mismatch persists → Check multiple warehouses
• Valuation issues → Verify valuation rate

Example Use Cases

• Warehouse audit
• Damaged or lost goods adjustment
• Opening stock entry during system setup

What Next?

• Track stock → Stock Reports
• Manage inventory → Stock Management
• Adjust stock → Stock Entry