Password Management

Learn how to manage passwords securely in Prosessed AI.

Overview

Passwords are used to secure user access to the system.

Proper password management ensures:

• Data security
• Safe access to business information
• Protection from unauthorized usage

Logging In

Users can log in using:

• Registered email address
• Password

Make sure both are entered correctly.

Changing Password

Users can change their password anytime.

Steps:

1. Go to Profile / Settings
2. Click on Change Password

3. Enter:

• New password

4. Save changes

Resetting Password

If a user forgets their password:

Steps:

1. Click on Forgot Password on login screen
2. Enter registered email
3. Check email for reset link
4. Set a new password

Password Requirements

For security, passwords should:

• Be at least 8 characters long
• Include letters and numbers
• Avoid common words or simple patterns

Example of strong password:

• Order@1234
• Secure#2025

Admin Password Control

Admins can:

• Reset passwords for users
• Force users to change password
• Disable user access if required

Session & Security

• Users are automatically logged out after inactivity
• Sessions expire for security reasons
• Users need to log in again after timeout

Best Practices

• Do not share passwords with others
• Change passwords regularly
• Use strong and unique passwords
• Avoid using the same password across systems

Deactivating Access

If an employee leaves:

1. Disable the user account
2. Do not delete user (to keep data history)

Common Issues

• Cannot login → Check email and password
• Password reset email not received → Check spam folder
• Account locked → Contact admin

What Next?

• Manage users → User Management
• Assign roles → Roles & Permissions
• Set up system → Installation & Setup